Medical Affairs
Clinical Case Submission Guideline
A short reference for physicians and Medical Affairs on what is required to submit a clinical case involving AVOMEB EXTRA.
01
Purpose
- Sets the minimum standard for documenting and submitting a clinical case involving AVOMEB EXTRA.
- Keeps every case accurate, anonymized and usable by Medical Affairs.
- Read it once before preparing your first case.
02
Who Can Submit
- Physicians and healthcare professionals who directly treated the patient.
- Medical representatives preparing the case on behalf of the treating physician, who confirms the clinical content.
- Accounts approved by Medical Affairs.
03
Inclusion & Exclusion Criteria
Inclusion — the case should
- ✓A wound or chronic skin condition treated with AVOMEB EXTRA.
- ✓Product applied as intended, with application method and dressing documented.
- ✓A baseline image is available.
- ✓At least one follow-up assessment is documented.
- ✓Patient consent or authorization is in place.
- ✓The case can be fully anonymized.
Exclusion — the case cannot
- ✕Any patient identifier is present or visible.
- ✕No consent or authorization has been obtained.
- ✕No baseline image, or images are unusable (out of focus, unrelated to the case).
- ✕Images are altered, enhanced or AI-generated.
- ✕The case is intended to promote the product or implies claims it cannot support.
- ✕Documentation is too incomplete to assess.
04
Required Case Information
Clinical
- ✓Classification and wound / condition type
- ✓Age or age group
- ✓Relevant clinical history
- ✓Initial presentation
Treatment
- ✓Product used
- ✓Application method and frequency
- ✓Dressing protocol
- ✓Duration of use
- ✓Other treatments given
Follow-up & Outcome
- ✓Follow-up timepoints and dates
- ✓Clinical observations
- ✓Final outcome
- ✓Adverse events or complications, if any
05
Image & Privacy Requirements
Images
- ✓Minimum of 3 clinical images per case.
- ✓Tagged by timepoint: Baseline, Follow-up, Final.
- ✓Same area, similar angle and distance, good light, sharp focus.
- ✓Clinically relevant to the documented case.
- ✓Authentic and unaltered — no filters, retouching or AI generation.
Privacy & Consent
- •Never upload patient identifiers: name, national ID, medical record number, phone, address, email.
- •Keep faces, tattoos, wristbands and documents out of the frame.
- •Obtain and confirm patient consent or authorization before submission.
- •All cases are anonymized before review, publication or display.
06
Medical Affairs Review
- Medical Affairs reviews each case for completeness, patient privacy and clinical relevance.
- Missing or unclear information is returned to the submitter with a request for the specific items needed.
- Medical Affairs then decides whether the case is approved, kept ongoing, or completed.
07
Case Status
- 01Submitted
The case has been received and is waiting to be assigned for review.
- 02Under Review
Medical Affairs is assessing the documentation, images and privacy compliance.
- 03Ongoing
The case is accepted and clinical follow-up or further documentation is still in progress.
- 04Completed
Required follow-up and documentation are in place and Medical Affairs has finalized the case.
Ready?
Prepare your case
Gather everything listed above before you submit.
This guideline supports consistent, ethical and compliant case documentation. It does not replace local regulatory, legal, institutional or ethical review requirements.